Minutes of the Annual Meeting of the Board of Directors
MINUTES of the Annual Meeting of the Board of Directors of District 2 of the American Contract Bridge League held at the Doubletree by Hilton, 655 Dixon Road, Toronto, Ontario on Saturday, April 3, 2010 at 9:00 a.m.
PRESENT: Joan Richardson Sally Rewbotham
Douglas Fisher Shirley Galler
David Chiasson Gunnar Kristiansen
Marc Langevin Don Lough
Robert Hanly Nicholas Wong
Robert Burns Pat Simpson
A quorum of directors being present, the meeting is regularly constituted and a waiver of notice signed by all of the above named directors shall be annexed to the minutes.
The President, Joan Richardson, took the chair, and Flo Belford acted as Secretary.
1. Approval of minutes
a) Motion by Pat Simpson, seconded by Nicholas Wong,
That the minutes of the Agenda Planning Committee meeting held on April 10, 2009 be accepted. Carried
b) Motion by Shirley Galler, seconded by David Chiasson,
That the minutes of the Annual Board of Directors meeting held at 9:00 a.m., April 11, 2009 be accepted. Carried
2. Letters from Auditor
Motion by Nicholas Wong, seconded by David Chiasson,
That we dispense with the reading of the Auditor’s letters. Carried
3. Financial Statements
Gary Westfall, Auditor reviewed the financial statements, and advised that our financial position is better than last year. Last year we had to cash some debentures to cover expenses. Question was asked about the general trend of our finances, and Gary responded that we usually break even. Question was asked if the ACBL has guidelines regarding District finances, ie. balance. Response was that the ACBL does not have any policies or guidelines regarding this.
Motion by Shirley Galler, seconded by Nicholas Wong,
That the statement of financial position of the Corporation as of December 31, 2009 and the statement of income, net assets and cash flow for the year ended on the said date be and the same are hereby approved and adopted, and any two of the Directors be and they are hereby authorized to evidence such approval on behalf of the Board by signing the said balance sheet. Carried
4. Remuneration of Auditor
Gary Westfall was asked to leave the room.
Moved by Shirley Galler, seconded by Robert Burns,
That the sum of $400.00 be paid to G. J. Westfall for acting as auditor of the Corporation for the year ended December 31, 2009.
Shirley Galler proposed the following amendment,
That the sum of $500.00 be paid to G. J. Westfall for acting as auditor of the Corporation for the year ended December 31, 2009.
Robert Burns agreed to this amendment.
Motion as amended was carried
5. Annual Meeting of Members
Moved by Shirley Galler, seconded by Don Lough,
That the annual meeting of Members of the Corporation be held at the Doubletree by Hilton – Toronto Airport, 655 Dixon Road, Toronto, Ontario on April 3, 2010 at 9:30 a.m. Carried
6. There being no further business the meeting then terminated.
Chairperson Secretary of the Meeting