Minutes of the Annual Meeting of the Members

April 23, 2011


MINUTES of the Annual Meeting of the Members of District 2 of the American Contract Bridge League held at the Holiday Inn, 600 Dixon Road, Toronto, Ontario on Saturday, April 23, 2011 at 9:15 a.m.




REPRESENTING Ontario Unit 166:  Carol Bongard, Sally Rewbotham


REPRESENTING Manitoba Unit 181:  Shirley Galler, Doug Fisher


REPRESENTING Sault International Unit 212:  David Chiasson, Gunnar Kristiansen


REPRESENTING Northwestern Ontario Unit 228:  Larry Hansen


REPRESENTING Northeastern Unit 238:  Marc Langevin, Brian Thomas


REPRESENTING Trent Valley Unit 246:  Nicholas Wong


REPRESENTING Southwestern Ontario Unit 249:  Tom Ramsay


being a quorum of the Members of the Corporation. 


Also present:   Paul Janicki, ACBL Director for District 2

                        Graham Warren, District 2 Tournament Coordinator

                        David Halasi, Unit 166


The President, Nicholas Wong, took the Chair and Flo Belford acted as Secretary of the meeting.


A quorum of Members of the Corporation being represented by Proxy and all of the Members, all of the Directors and the Corporation’s auditor having waived notice of meeting, the Chair declared the meeting regularly constituted. 



1.  Minutes of Last Meeting


The following amendments were noted:


Page 1 – “Representing Sault International Unit 212

Page 2 – “Thunder Bay Unit 228

Page 2 – “ seconded by Doug Fisher

Page 2 – “Thunder Bay Unit 228

Page 2 –  correct spelling Tom Ramsay                                        


Page 2


Moved by Brian Thomas, seconded by Gunnar Kristiansen,

That the minutes of the meeting of Members held on April 3, 2010 as amended be approved.






2.  Financial Statements


The Financial Statements as at December 31, 2010 were presented.  Gary Westfall (Auditor) was not available.    


Moved by Shirley Galler, seconded by David Chiasson,

That we dispense with the reading of the auditor’s letter. 



Moved by Shirley Galler, seconded by David Chiasson,

That the statement of financial position of the Corporation as at December 31, 2010 and  the statement of income and expenses and net assets, and cash flows for the year ended on the said date be and the same are hereby approved and adopted. 




3.  Election of Directors


Nicholas Wong, Chair declared the meeting open for nominations.


Motion by Shirley Galler, seconded by Brian Thomas,

That I nominate as directors for the ensuring year:


Sally Rewbotham                               Carol Bongard

Joan Richardson                                Lane Byl

Douglas Fisher                                   Shirley Galler

Roman Smolski                                  Jane Smith

David Chiasson                                  Gunnar Kristiansen

Larry Hansen                                     Francis Gaudino

Brian Thomas                                                Marc Langevin

Nicholas Wong                                   Linda Lord

Greg Coles                                          George Hodgson

John Lightfoot                                    Tom Ramsay


Page 3


There being no further or other nominations, the Chair declared the nominations closed.  No member having demanded a ballot, the Chair, with the approval of the meeting, declared those nominated to be elected by acclamation as directors of the Corporation, to hold office until the next annual election of directors and until their successors are elected or appointed, subject to the provisions of the Corporation’s by-laws. 



4.  Appointment of Auditor


Moved by Shirley Galler, seconded by Brian Thomas,

That G. J. Westfall, C.A. be and he is hereby appointed auditor of the Corporation to perform a Review Engagement and to hold office until the next annual meeting of Members at such remuneration as may be fixed by the directors and the directors be and they are hereby authorized to fix such remuneration. 






5.  President’s Report


Nicholas Wong addressed three issues in his report.


a)  Nicholas is trying to generate more communication between board directors.  He encouraged everyone to use the forum on the District 2 website.  Any director can put an item on the forum and then notify the board directors by e-mail that there is an item to be discussed on the forum. 


b)  Regional Tournaments must be sanctioned three years in advance, according to ACBL guidelines.   You just need the date to apply for the sanction, the site can be added or changed later.  He encouraged units to avoid other nearby tournaments when applying for a sanction. 


c)  Nicholas advised there are problems with the District 2 website as he feels it does not look very professional.   The website for Unit 246 is very professional.  Greg Coles (Unit 246) is the webmaster of this site.  He has offered to create the same site for the District for free.  Nicholas will e-mail a link to this website, and asked everyone to view the website and give him his/her opinion. 






Page 4





6.  Confirmation of Proceedings


Moved by Doug Fisher, seconded by Brian Thomas,

That all by-laws, contracts, acts, and proceedings of the board of directors of the Corporation enacted, passed, made, done, or taken since the last annual meeting of the members as set forth or referred to in the minutes of the meetings of the board of directors (which have been produced to this meeting for inspection) or in the financial statements of the Corporation submitted to this meeting, be and the same are hereby approved, ratified, and confirmed.




There being no further business the meeting then terminated.





__________________________________                ___________________________

Chairperson                                                                 Secretary of the Meeting